What have you been doing during the coronavirus lockdown?
I have been reading emails from businesses. Lots of them.
Seems like every organization in the world wants to reach out and let me know how much they care about me as the coronavirus spreads. Their emails are clogging my in-box, muscling aside missives from my accountant, online bills, and updates from my daughter’s college about the relocation of undergraduate students off campus and transformation of classes to a virtual format for the rest of the semester.
Everyone — retailers, banks, associations, restaurants, movie theaters, car maintenance companies, car rental agencies, museums, and churches to name a few — wants to contact me now to have a friendly talk about COVID-19. If you want proof of a highly planned conspiracy of email sending, I’m looking at it right now.
And boy, there sure is an outbreak of caution out there. An abundance of it.
I’m reading. But I’m not listening anymore. That’s because every message not only says the same thing, they also read like they were composed by the one beleaguered copywriter with Legal, HR, and PR breathing down their neck.
Does this sound familiar to you?
Dear valued customer . . . at [Name of Company], your health and safety are always our top priority. Therefore out of an abundance of caution, we are taking several proactive steps to ramp up our procedures and ensure that our high standards are maintained to the utmost, as follows . . .we are monitoring this evolving situation closely . . . rest assured, we are in close contact with governmental health agencies . . . we realize you are being impacted . . we are committed to keeping you informed . . .
Maybe a human being isn’t even writing these rote messages. Maybe every business that wants to tell me about their concern for my well-being is relying on the same artificial intelligence algorithm to compose the notes. If these emails were blog posts, I’d wonder if all the writers were competing to stuff their posts with the same keywords.
Alas, concern has become a commodity.
But amid the sea of same-sounding emails, one stood out, from Barnes & Noble:
The note was so short that for a hot second, I wondered if I needed to scroll down for more. Where was the offer for a discount if I visited my local B&N? Where was the impassioned statement of commitment to put my needs first?
I almost felt a twinge of loss, like an amputee feeling a phantom pain.
But yup, that’s all B&N had to say about the matter.
This was a risky message to send. Anytime a business comments on a difficult current event, they’re wading into choppy waters fraught with hazards (of their own making). Most times I’d advise a business just to leave the subject alone unless something needed to be said. Ironically, the purpose of the “abundance of caution” emails is indeed to share useful information such as a temporary change in policy to accommodate the current environment. But you have to wade through a screen full of treacly language to find anything meaningful, and when everyone uses the same words, my eyes gloss over the emails completely. Sorry. That’s human nature.
Now, I quibbled with a few word choices here and there. B&N was laying it on a bit thick with the “friends and family” language. The “Your stories are our stories” sentence had me wondering if there was going to be a call to action for some sort of writing contest, but nonetheless it’s an interesting sentence that suggests the power of story and community during turbulent times without overexplaining. And it is reasonable to position B&N stores as neighbors in their communities, thriving from great stories by merchandizing them for B&N customers.
Maybe B&N got lucky with me because they zigged when everyone else was zagging. Maybe I’m overthinking a one-paragraph note. But here I am, writing about it. Why did the email work for me? Because Barnes & Noble stayed in its emotional lane. They didn’t overstep their boundaries and try to be something they are not. Barnes & Noble cares first and foremost about selling books to me. Do they really care about my health and safety? Only to the extent that my health and safety make it possible for me to buy books at Barnes & Noble. Barnes & Noble must keep its stores safe to keep me as a customer, period. In its email, the company does not pretend otherwise.
Good email, B&N. Less is more. Staying in your emotional lane makes you more credible.